<div dir="ltr"><div class="gmail_default" style="font-family:verdana,sans-serif">I will not be attending the N&WHS convention this year, however I have attended several over the years. I have also attended the membership meetings during these conventions. It has been a while, but I do not remember the meetings being held on Sunday morning, if they were I wouldn't have attended, as a christian I would be attending worship on Sunday mornings. I must urge you to consider holding the membership meeting at a time which doesn't conflict with Sunday morning worship. Thanks, -Ed Burnett, Lynchburg</div></div><br><div class="gmail_quote gmail_quote_container"><div dir="ltr" class="gmail_attr">On Mon, Jun 9, 2025 at 6:59 AM NW Mailing List via NW-Mailing-List <<a href="mailto:nw-mailing-list@nwhs.org">nw-mailing-list@nwhs.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"> > Dear N&W HS Member:<br>
><br>
> The Norfolk & Western Historical Society (N&W HS) will have an in-person annual membership meeting during the Radford convention on Sunday, June 15th, 2025, at the Highand Hotel, Radford, Virginia, 9 AM. If you are unable to attend, I request that you submit a proxy for this important meeting.<br>
<br>
Pro forma agenda<br>
<br>
Call to Order - Frank Scheer<br>
<br>
President's Message - Tim Hensley<br>
<br>
Minutes of Previous Membership Meeting - Summarized<br>
Treasurer’s Report - Summarized<br>
Membership Report Summary - Summarized<br>
Membership recruitment to equal or exceed attrition, as well as society operating costs and dues<br>
Archives Report Summary - Summarized<br>
Repairs/renovations to Salem Avenue Archives update<br>
Publications Report Summary - Summarized<br>
Other topics suggested by attendees for discussion<br>
<br>
Motion to Adjourn.<br>
Safe travel home!<br>
<br>
~~~~~~~~~~~~~~~~~~~~~~<br>
<br>
> Submitting a Proxy for the N&W HS Annual Membership Meeting:<br>
><br>
> Each year, the management of the N&WHS gives members who are unable to attend the annual membership meeting the chance to participate in Society business. The Directors and Officers accomplish this through the solicitation of a proxy for any member who cannot attend the membership meeting. While we would rather have you attend the annual membership meeting, we know that many members cannot attend this important event.<br>
><br>
> A proxy allows you to express your desires and participate in the decisions the membership makes. A proxy permits someone you designate to act on your behalf, if necessary, at the Annual Meeting. This year, the proxy will authorize Kenneth L. Miller, Secretary, to act on your behalf as you designate on the proxy.<br>
><br>
> The solicitation of a proxy is routine in the governance of a corporation and the N&W HS follows this process. I encourage you to complete the proxy below and mail or email it so that we can hear your voice at the membership meeting. To be effective, your proxy must be in the Secretary Miller’s hands by June 11th, 2025. An email is sufficient even it the entries are not filled into the blanks below.<br>
><br>
> Thank you,<br>
><br>
> Frank R. Scheer<br>
> Board Chair<br>
> Norfolk & Western Historical Society<br>
><br>
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~<br>
><br>
> N&W HS PROXY – 2025 ANNUAL MEMBERSHIP MEETING<br>
><br>
> KNOW ALL MEN BY THEIR PRESENTS, that I, the undersigned member in good standing of the N&W HS, Incorporated, do hereby appoint Kenneth L. Miller as my true and lawful attorney and agent, with the power of substitution, for me and in my name to vote at the Annual Meeting of the members of said corporation, to be held in person on Saturday, June 15th, 2025, or at any adjournment or adjournments thereof, for the following:<br>
><br>
> Election of all nominated Directors:<br>
> For ___<br>
> Against ___<br>
> Withhold ___<br>
><br>
> For any other business which may come before the membership.<br>
> For ___<br>
> Against ___<br>
> Withhold ___<br>
><br>
> If you execute this proxy without checking any of the boxes, you authorize Secretary Kenneth L. Miller to vote “For” the items listed.<br>
><br>
> Name: _______________________________________<br>
><br>
> eMail Address: _______________________________________<br>
><br>
> Telephone Number: _______________________________________<br>
><br>
> Please add mailing address or other corrections below.<br>
><br>
> Signed (typed name in lieu of handwritten signature if returned via email):<br>
><br>
> ______________________________________ Date: ______________________<br>
><br>
> Instructions for return of proxy form: Please return your proxy statement by June 6th, 2025, via email or letter mail to:<br>
><br>
> Ken Miller<br>
> <a href="mailto:miller@nwhs.org" target="_blank">miller@nwhs.org</a><br>
> N&W Historical Society<br>
> PO Box 13908<br>
> Roanoke VA 24038<br>
><br>
> Kindly include your email and telephone number plus any other contact information updates in your reply. If you include updates with a proxy form, you do not need to send this information to the Society address.<br>
><br>
> The 2025 nominating committee is seeking members who want to join the Board of Directors (BOD) during the coming year. All members are eligible to serve as one of the director vacancies during two years between January 1, 2027, through December 31, 2029. An individual may nominate themselves or another member but must check with the other member to confirm that they are willing to serve if elected. Please send your nomination(s) by August 1st, 2025. You may do so during the Radford Convention or via letter mail afterwards to:<br>
><br>
> N&W Historical Society<br>
> ATTN: Nomination Committee<br>
> PO Box 13908<br>
> Roanoke VA 24038<br>
><br>
> A nomination should include a short summary about the person. Please include background (for example work experience), capabilities (such as knowledge of using Excel spreadsheets), and vision for the Society. The BOD will nominate and vote upon N&W HS officers during its June 2026, Directors’ meeting. The officers will be selected from the membership in good standing to fill these positions for a one-year term:<br>
> President<br>
> Vice-President<br>
> Secretary<br>
> Treasurer<br>
><br>
> The N&W HS particularly needs dedicated persons willing to carry the foundation forward by serving in these critical positions as well as directors. Additional Archives volunteers are likewise needed as there is much collection management and document reorganization required during coming years.<br>
><br>
> Best wishes and hoping to see YOU at Radford,,<br>
><br>
> Frank R. Scheer<br>
> Board Chair<br>
> Norfolk & Western Historical Society<br>
________________________________________<br>
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</blockquote></div>